Set the mileage rate

Set the mileage rate

The mileage rate is the dollars-per-mile used to calculate reimbursement. Rates are effective-dated, so the rate in effect on a trip’s date is the one applied.

1. Go to Settings and open Mileage Rates (under HR).
2. The current rate is shown at the top, with the full rate history below.
3. To add a rate, enter the Rate ($/mile), the Effective Date it takes effect, and an optional Description such as “IRS 2026 business rate”.
4. Select Add Rate.

When the IRS rate changes, add a new rate with the new effective date rather than editing the old one — this keeps past claims accurate. New organizations start with a placeholder rate, so set yours before generating claims.