Purchase Orders (POs) are the orders you send to suppliers to buy stock. The system tracks each order from draft through to received, and updates your inventory automatically when items arrive.
Where to find it
Open Purchase Orders from the main navigation. The page header reads “Purchase Orders.” Use New Purchase Order to start one.
The PO lifecycle
Each purchase order moves through these statuses:
- Draft — saved but not yet submitted; fully editable.
- Pending Approval — submitted and waiting to be approved.
- Approved — cleared and ready to receive.
- Partially Received — some items have arrived.
- Received — all items have arrived.
- Cancelled — the order was cancelled.
Key concepts
- Supplier — who you are buying from. See Suppliers.
- Receiving Location — the location stock arrives into.
- Line Items — the products, quantities, and unit costs being ordered.
- Order Summary — discount, tax rate, and shipping that make up the total.