Create a journal entry

Create a journal entry to record a transaction directly in the general ledger, such as an adjustment or a transfer between accounts.

Steps

1. From the Accounting menu, open Journal Entries.
2. Select Create Journal Entry. The next entry number is filled in for you.
3. Choose the Entry Date.
4. Enter a Description for the entry.
5. Optionally tick Adjusting Entry if this is an adjustment.
6. Add at least two lines. For each line, choose an Account, optionally add a line Description, and enter either a Debit or a Credit amount.
7. Make sure total Debits equal total Credits.
8. Select Create to save.

When the entry is saved you are taken to its detail page with a confirmation showing the entry number.

Rules to remember

• An entry must have at least two lines that contain amounts.
• Total debits must equal total credits, or you’ll see the message “Total debits must equal total credits.”
• Each line must be linked to an active account.

Tip: Only accounts that are active appear in the account picker. New entries start as drafts, so you can review before posting. See Post a journal entry.