Mileage Reimbursement overview
Mileage Reimbursement turns the miles your team drives into reimbursement claims you can review, approve, and pay. Claims pull travel from completed work orders automatically, and you can add trips by hand for tickets, projects, tasks, or any other travel.
Where to find it
Open Mileage in the sidebar under HR. The page lists every claim with its employee, period, total miles, amount, and status.
How it works
- Each claim covers one employee over a period, such as a month.
- Miles are reimbursed at the mileage rate in effect for the period, set under Settings → Mileage Rates.
- Completed work orders with recorded mileage are pulled in automatically; you can also add manual trips.
- A claim moves through Draft → Submitted → Approved → Paid, or is Rejected back for changes.
Who can do what
- Employees and technicians create and submit their own claims and see only their own mileage.
- Managers and administrators create claims for anyone and approve, reject, and mark them as paid.
Mileage on work orders is the round trip from the technician’s home to the service location, measured automatically.