Accounts Payable (AP) is where you record and pay the bills your business owes to suppliers. It covers entering bills, routing them for approval, paying them, and tracking what’s outstanding.
Where to find it
From the Accounting menu, open Bills to see your bills list, or Bill Payments to see payments. An Aging report shows how much you owe by age.
The bill lifecycle
- Draft — entered but not yet submitted.
- Pending approval — submitted and awaiting a decision.
- Approved — approved and posted to the general ledger.
- Paid / Partial — fully or partly paid.
- Void — reversed with a reason.
Key concepts
- Each bill is tied to a supplier and has one or more line items posted to expense or asset accounts.
- Bills cannot be dated into a closed or locked fiscal period.
- Approvals may be required before a bill posts. See Approvals.